Planning for a Wedding Planner

In my attempt to be more organized, I sent out a list of requirements to our initial shortlisted wedding planners and ask for a more customized cost. He's the requirements I put together. Anything I missed out on??? Suggestions are most welcome... :)

Preparation (3 months ahead)

• Unlimited consultation
• Schedule a Pre-planning and Getting to know you (inform planner of wedding details)
• Oversee RSVP of guests (follow up calls, coordinate with travel agent, etc)
• Assist in bringing together the wedding theme/motif/décor (considering suppliers)
• Final meeting with suppliers to finalize details
• Coordinate and monitor suppliers, ensure completeness prior to wedding day
• Assist in ceremony/reception program
• Assist in orchestration of music

Pre-Wedding (2 weeks ahead)

• Exposure to all suppliers and decors prior to the wedding
• Finalize suppliers (ensure that all suppliers and DIY stuff are ready as planned)
• Safekeep all DIY stuff and in charge of bringing props to venue (ex: program cards, escort cards, give aways, secondary sponsor props, etc)
• Wedding Rehearsal (oversee ceremony rehearsals, briefing/orientation entourage)
• Facilitate the program briefing (with host/s, readers, and other persons concerned)
• Smooth flow of transpo and lodging of guests to and from Mactan (Friday-Sunday)

On the day

• In charge of all suppliers (band, flowers, food, liquor, makeup, photographer, videographer, technical team, waiters, etc…)
• Ensure proper set up the venue as agreed upon (DIY stuff, flowers, design, etc)
• Ensure technical set-up (sound system, microphones, band/sound, AVP, etc)
• Supervision of hair/makeup, entourage flowers, departure of bride/groom for ceremony, pictorials (post-ceremony and table to table)
• Schedule and coordination transpo of guests and suppliers on the day (transportation management)
• Schedule and coordination of break and meal time of couple and service crew
• Distribute "misalettes" / program flow to guests
• Organize the processional and the recessional flow (Que entourage for walking down the aisle)
• Coordinate with wedding participants (ex: readers, offertory, singers, secondary sponsors, etc)
• Provide ushers/usherettes (What outfit are they wearing? Can they speak fluent English?)
• Implement program flow/ wedding schedule
• Decide for the couple in case of rain (Implement Plan B)
• Oversee registration booth and escort cards
• Register all received gifts
• Attend to inquiries/problems
• Distribute giveaways
• Oversee food service
• Oversee liquor count/excess cake/food/giveaways
• Handle final payments of all suppliers